Privacy & Cookies

Privacy Policy – www.axionable.com

Last update: July 2020

The protection of personal data and compliance with applicable legislation, in particular the General Data Protection Regulation (GDPR), are of great importance to Axionable.

We would like to inform you in a clear and transparent manner on how we collect, use and process your personal data on our Website.

NB: If you are applying for a position at Axionable, your personal data is governed by a candidate specific privacy policy separate from this Privacy Policy, accessible from the drop-down menu below.

In this Privacy Policy, “Axionable” and “we” mean the company Axionable SAS, acting as a data controller, having its registered office is located at 13 rue des Arquebusiers – 75003 Paris;

1.    Summary

2.    In details

2.1 What data do we collect, and why do we collect data ?

When you use the contact form on our Website

We collect and process the following personal data when you use the contact form on our Website:

• Who you are (a company, a candidate, a partner, a supplier, a journalist, others)
• Your first and last name;
• Your email address;
• Your telephone number (optional);
• Your company and function (optional);
• The purpose of your request and any information you provide us through our contact form;
• The date of your request
• Information on your consent to receive our newsletter (yes/no).

The data necessary for Axionable to fulfil the purposes indicated below are marked with a * on the Website’s contact form. Axionable will not be able to satisfy your requests without such information.

We collect and process your Personal Data on the legal basis of your consent (section 6.1.a of the GDPR) for the following specified, explicit and legitimate purposes:

• Receiving and managing contact requests;
• To provide you with the requested information, to answer your request;
• To forward your request with the competent department and to recontact you;
• To manage your subscription to our newsletter if you consent to it.

Your personal data are stored for the following time period:

• If you are not an Axionable client: the time to process and answer your contact request, followed by 3 years from the last incoming contact with Axionable;
• If you are an Axionable client: during the duration of the commercial relationship, augmented by 3 years from the end of the commercial relationship.

Last but not least, the form on the Site contains a reCaptcha mechanism. Please note that the Google reCaptcha application is subject to Google’s privacy policy and terms of use, which can be found at the following address: https://policies.google.com/privacy?hl=fr

When you use the download form on our Website (content such as white paper)

We collect and process the following personal data when you use the download form on our Website:

• Your first name and last name;
• Your email address;
• Your telephone number (optional);
• Your company and function;
• The date of your request;
• Information on your consent to receive our newsletter (yes/no).

The data necessary for Axionable to fulfil the purposes indicated below are marked with a * on the Website’s contact form. Axionable will not be able to satisfy your request without such information.

We collect and process your Personal Data on the legal basis of your consent (section 6.1.a of the GDPR) for the following specified, explicit and legitimate purposes: 

• Receiving and managing your request to download our content (white paper);
• To provide you with the requested information, to answer your request;
• To forward your request with the competent department and to recontact you;
• To manage your subscription to our newsletter if you consent to it.

Your personal data are stored for the following time period:

• 3 years from the date of your request or from the last incoming contact with Axionable.

Newsletter from Axionable

You can receive the newsletter about AI news and Axionable’s activities when you subscribe for it on our Website.

You are also likely to receive our newsletter on your professional e-mail address since the content is related to your position.

We collect and process the following personal data in order to send you our newsletters about AI news and Axionable activities:

• Your first name and last name;
• Your e-mail address;
• Your company and position (optional);
• The date of your subscription;
• Information regarding your reading of the newsletter (location, number of openings and clicks…)

We collect and process these personal data on the following legal basis: 

• your consent when you subscribe to the newsletter from our Site;
• our legitimate interest when you receive our newsletter as part of a B2B relationship;

The explicit, legitimate and specified purposes are as follows:

• Subscribe to our mailing list;
• To send you electronic communications about AI news and Axionable’s activities;
• To make statistics and audience measurements;
• Manage your subscription and keep the opposition list to our newsletter up to date.

We will keep your personal data:

• Until you withdraw your consent if you have subscribed through our Site. Your consent will be subject to renewal every 3 years.
• Until you exercise your right of opposition (B2B) to receive new communications, or for a period of 3 years from the end of your business relationship with Axionable or your last contact with Axionable.

You can unsubscribe at any time by clicking on the link included in each newsletter or by sending your request to [email protected].

When you navigate on our Website

A cookie is a small text file containing information that is stored on your device’s hard drive (e. g. computer, tablet or mobile phone) when you visit a website through your browser.

Our Website does not place any cookies on your equipment while you are browsing.

For more information on cookies, please visit the CNIL website at this address: http://www.cnil.fr/vos-droits/vos-traces/les-cookies/

3.    Who has access to your Personal Data?

We only disclose your Personal Data to authorized and specified recipients for the purposes described in this Policy. Thus, only the Axionable employees in connection with with the describes purposes have access to your Personal Data, such as:

• Axionable’s communication service;
• Axionable partners and team leaders concerned by your request;
• Axionable’s service in charge of the exercise of your rights on your personal data.

We may also share your personal data with technical service providers for the sole purpose of:

• Development, hosting, maintenance and storage of the Website;
• Receiving, storing and replying to contact requests;
• Managing and sending our content (white paper);
• Managing and sending our newsletter.

A recipient of your Personal Data may be located in a country outside the European Union. If the recipient is located in a country that has not been recognized as providing an adequate level of protection, such a transfer will be governed by the Privacy Shield mechanism or by guarantees to ensure this level of protection (such as the European Commission’s standard contractual clauses).

4.    How do we ensure the protection of your Personal Data?

We have implemented technical, physical and organizational measures to ensure the safety of your Personal Data, such as authorizations to access your Personal Data only to members in charge of recruitment, as well as restricted access to our premises.

In addition, we sensitize and train our employees on the protection of personal data.

5.    What are your rights on your Personal Data?

You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

You have the right to request access, rectification, erasure, restriction of processing, and data portability and to object on the processing of your Personal Data. You have also the right to specify instructions on the use of your Personal Data after your death and to lodge a complaint with a data protection authority (in France, the “CNIL”).

6.    How to exercise your rights and contact us?

You can exercise your rights by sending your request to our Data Protection Officer (DPO) with a copy of a proof of identity:

• By post: Axionable – DPO, 13 rue des Arquebusiers, 75003 Paris
• By e-mail: [email protected]

Axionable undertakes to reply to you within 1 month. In the event of manifestly unfounded or excessive requests, we may require the payment of reasonable fees that take into account the administrative costs incurred in providing the information or refusing to comply with such requests (Article 12.5 of the GDPR).

7.    What about links to third party sites and sharing content on social networks?

Our Website may contain hyperlinks to third party websites and social networks that are not operated by Axionable (“Third Party Website”). This Policy is solely intended to govern the collection and processing of your personal data on our Website.

By clicking on a link to a Third Party Website, you acknowledge that Axionable is not liable for the personal data protection policy governing such Third Party Website. We kindly invite you to read the privacy policy of any Third Party Website you visit from our Website.

In addition, the features and services of social networks available on our Site, such as plug-ins to share our content on Facebook/Twitter/Pinterest, are also governed by their respective Privacy Policies, which we kindly invite you to read.

8.    Changes in this Policy

We reserve the right to make changes to this Policy at any time.

This Policy is subject to French law.

Job applicant privacy policy

Version: October 2019

The protection of personal data and compliance with applicable legislation, in particular the General Data Protection Regulation (GDPR), are of great importance to Axionable.

We would like to inform you in a clear and transparent manner on how we collect, use and process your personal data when you apply for a position at Axionable.

1.     Definitions

• “You” and “your” mean the candidate;
• “Axionable” and “we” mean the Axionable Group which includes the company Axionable SAS, acting as a data controller, whose registered office is located at 13 rue des Arquebusiers – 75003 Paris, and its other entities;
• “Personal Data” means any information that identifies you directly or indirectly, as defined in Section 4.1 of the GDPR;
• “Applicable Law” means the GDPR (Regulation (EU) 2016/679 of 27 April 2016) and the French Data Protection Act (Law No. 78-17 of 6 January 1978);
• “Policy” means this document.

2.     How do we collect your Personal Data?

We collect your Personal Data directly when you apply on our website www.axionable.com, on professional social networks, on job search websites (such as Welcome to the Jungle), at events (such as job fairs), during telephone or physical interviews and job evaluations or when an Axionable employee recommends you (cooptation).

We may also collect your Personal Data indirectly, through recruitment agencies.

3.     Why do we collect your Personal Data ?

We collect and process your Personal Data for the following specified, explicit and legitimate purposes:

• To manage your application and your recruitment process, including contacting you and informing you of the status of your application and assessing your skills;
• If your application is not successful, to integrate your profile into our talent pool in order to submit you new job opportunities, unless otherwise specified by you;
• If you are successful, to initiate the hiring process;
• To improve your experience and to manage the recruitment activities, for example through anonymous statistics for internal use (e.g. to determine the most appropriate source to publish our job opportunities).

Your Personal Data are not subject to any decision based on automated processing.

4.     What Personal Data do we collect ?

Pursuant to the principle of data minimization, we only collect and process data that are strictly necessary for the purposes described in section 3. We may collect the Personal Data contained in your CV (and your cover letter if applicable), such as:

• First and last name;
• Photography;
• Sex;
• Date of birth;
• Contact details: postal address, landline and mobile phone number, e-mail address;
• Professional qualifications;
• Academic background: courses, degrees, education;
• Professional experience: dates, locations, positions and job descriptions;
• References and recommendations;
• Compensation information, such as your salary expectations and your current compensation (declarative);
• Proficiency in languages;
• Skills assessment;
• Information on the answers to the pre-selection questions (if applicable).

We do not collect or process any sensitive data.

5.     What is the legal basis for collecting your Personal Data?

We collect your Personal Data on the following legal basis:

– Your consent;

– Axionable’s legitimate interest in managing your application, recruitments and candidate experience;

– The processing is necessary for the performance of a contract (pre-contractual measures).

6.     Who has access to your Personal Data?

We only disclose your Personal Data to authorized and specified recipients for the purposes described in this Notice. Thus, only the Axionable employees in charge of recruitment have access to your Personal Data:

– Human Resources Department within the Axionable entities;

– Axionable’s Partners and Axionable’s team managers in charge of recruitment within the Axionable entities;

We may also share your Personal Data with technical service providers for the sole purpose of hosting and storage and with subcontractors in charge of recruitment (e.g. Welcome To The Jungle).

A recipient of your Personal Data may be located in a country outside the European Union. If the recipient is located in a country that has not been recognized as providing an adequate level of protection, such a transfer will be governed by the Privacy Shield mechanism or by guarantees to ensure this level of protection (such as the European Commission’s standard contractual clauses).

7.     How do we ensure the protection of your Personal Data?

We have implemented technical, physical and organizational measures to ensure the safety of your Personal Data, such as authorizations to access your Personal Data only to members in charge of recruitment, as well as restricted access to our premises.

In addition, we sensitize and train our employees on the protection of personal data.

8.     How long do we retain your Personal Data?

We retain your Personal Data for the time necessary to fulfill the purposes described above.

Thereafter, your Personal Data are retained for a maximum period of 2 years from the date of your last contact with Axionable in order to offer you new opportunities, unless otherwise specified by you.

9.     What are your rights on your Personal Data?

You have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

You have the right to request access, rectification, erasure, restriction of processing, and data portability and to object on the processing of your Personal Data. You have also the right to specify instructions on the use of your Personal Data after your death and to lodge a complaint with a data protection authority (in France, the “CNIL”).

10.  How to exercize your rights and contact us?

You can exercise your rights by sending your request to our Data Protection Officer (DPO) with a copy of a proof of identity:

• By post: Axionable – DPO, 13 rue des Arquebusiers, 75003 Paris
• By e-mail: [email protected]

Axionable undertakes to reply to you within 1 month. In the event of manifestly unfounded or excessive requests, we may require the payment of reasonable fees that take into account the administrative costs incurred in providing the information or refusing to comply with such requests (Article 12.5 of the GDPR).

11.  Changes in this Policy

We reserve the right to make changes to this Policy at any time.